Privacy Policy

1. Introduction

This Privacy Policy describes how Appic Sol (“we”, “us”, “our”) collects, uses, stores, and protects information when you use the MobileShowroom mobile application (the “App”). The App is a business management tool for authorized showroom staff and administrators to manage vehicles, customers, contracts, invoices, expenses, payments, and related operations.

By installing or using the App, you agree to this Privacy Policy. If you do not agree, do not use the App.

2. Who the App is for

The App is intended for employees, staff, and administrators of businesses that use our showroom management platform. You must have valid account credentials issued by your organization or our system administrator. The App is not directed at children under 13 (or under 16 where applicable), and we do not knowingly collect personal data from children.

3. Information we collect

3.1 Account and authentication information

When you sign in, we process:

• Email address and password (sent securely to our servers for authentication)
• User profile details returned by the server (e.g. name, role, company affiliation, permissions)
• Session token and selected company context, stored locally on your device for convenience

3.2 Business and operational data you enter or access

Through the App, you may create, view, or upload business records, including but not limited to:

• Customer and vendor contact details (names, phone numbers, email addresses, license numbers)
• Vehicle and inventory information
• Invoices, quotations, purchase orders, contracts, and payment records
• Expense records and attachments
• Digital signatures and related contract documents
• Reports and export files (e.g. CSV) generated on your device

This data is transmitted to and stored on servers operated by or for us (or your organization’s instance), not sold to third parties for advertising.

3.3 Files and media

With your permission, the App may access:

• Camera — to capture photos or signatures where the feature is used
• Photos / videos / storage — to select and upload images or documents (e.g. vehicle photos, expense receipts, signatures)

We only access media when you choose an action that requires it.

3.4 Device and technical data

We may automatically collect limited technical information necessary to operate the App, such as:

• Device type, operating system version, and app version
• Network connectivity (the App requires Internet access to communicate with our API)
• Error and diagnostic logs where enabled for support

We do not use the App to track your precise GPS location unless a future feature explicitly requests location permission and explains its use in an updated policy.

3.5 Locally stored data

The App may store on your device (e.g. via secure local storage):

• Authentication token
• Cached user profile and selected company ID
• Temporary files for PDF viewing, sharing, or CSV export

You can clear this data by logging out or uninstalling the App.

4. How we use information

We use collected information to:

• Provide login, authorization, and role-based access to features
• Sync and display your organization’s showroom data
• Generate contracts, PDFs, and reports
• Process uploads (images, signatures, documents)
• Maintain security, prevent fraud, and troubleshoot issues
• Comply with applicable law and enforce our terms

We do not use your data for third-party advertising or sell personal information to data brokers.

5. Legal basis (where applicable)

If you are in a jurisdiction that requires a legal basis (e.g. GDPR-style laws), we process data as necessary to:

• Perform our contract with your organization and provide the App
• Pursue legitimate interests in securing and improving our services
• Comply with legal obligations

Your employer or organization may be the primary controller of business data you enter; contact them for workplace data policies.

6. Data sharing

We may share information only in these situations:

• Service providers — hosting, email, or infrastructure partners that process data on our instructions and under confidentiality obligations
• Your organization — administrators and authorized users within the same company/tenant
• Legal requirements — when required by law, court order, or to protect rights and safety
• Business transfer — in connection with a merger, acquisition, or sale of assets, with notice where required

We do not share data with social networks or ad networks through this App.

7. Data retention

We retain account and business data for as long as your organization’s account is active or as needed to provide the service, plus any period required by law (e.g. tax and accounting records). You may request deletion of your personal account data through your organization’s administrator or by contacting us at info@appicfleet.com.

Backups may persist for a limited time after deletion.

8. Security

We use industry-standard measures including encrypted connections (HTTPS where configured), authentication tokens, and access controls on the server. No method of transmission or storage is 100% secure; you are responsible for keeping your password confidential and for securing your device.

9. Your rights and choices

Depending on your location, you may have rights to access, correct, delete, or restrict processing of your personal data, or to object to certain processing. To exercise these rights, contact info@appicfleet.com or your organization’s admin.

You can:

• Log out to end the session on the device
• Uninstall the App to remove local data
• Revoke permissions (camera, storage) in Android Settings — some features may stop working

10. International transfers

If our servers or support teams are located outside your country (including the UAE or other regions), your data may be transferred internationally. We take steps to ensure appropriate safeguards where required by law.

11. Third-party services

The App may link to or open external content (e.g. PDFs in a browser, share sheets, email). Those services have their own privacy policies. Our API may be accessed over secure connections to infrastructure operated for the Appic showroom platform; only traffic needed to operate the App is sent there.

12. Changes to this policy

We may update this Privacy Policy from time to time. We will post the revised version with a new “Last updated” date. Continued use of the App after changes constitutes acceptance of the updated policy where permitted by law.

13. Contact us

For privacy questions or requests: